Meetings are universally reviled. Even those that are obligated to call or host them likely do not relish the notion.
Challenge. Do not use the term meeting for two weeks.
To facilitate this proceess, here is a set of synonyms or alt-terms to consider. Most importantly, using an alternative term that is more specific and coupled to the functional purpose of calling a meeting will ensure that outcomes are aligned with expectations. Hopefully, it will also reduce the implicit biases associated with calling, attending, and participating in meetings.
|chat||implies brevity and light-hearted discussion||rapid update||5|
|conference||suggests equality||present novel findings||5|
|huddle||sports||about to make a play as team||5|
|walk||zen and outside||meet but move||5|
|workshop||implies skills and tool development||focus on technical problem solving||5|
|rally||change, social good, positive cheer||promote successes and recognize contributions||5|
|brainstorm||focus on ideation||sole purpose is to ideate||4|
|lightning session||brief reporting||updates provided rapidly in succession||4|
|Q&A||implies end of talk and open forum||seek answers to pressing questions||4|
|symposium||formal presentation and exploration of theory||propose big theories||4|
|congregation||part of the flock and family||connect as team||3|
|conversation||two-way dialogue implied||talking, not reporting||3|
|get-together||sociality encouraged||promotes individual discovery||3|
|lunch||sharing food together is primal||eating provides a focus & changes time perception||3|
|parley||pirates but making dispute resolution fun||conflict resolution without stating it||3|
|pop-up||crafty and creative ideas to sell||generate marketable ideas||3|
|shark tank||implies entertainment but critical analyses||permission to be critical||3|
|show-and-tell||implies bringing in an item or idea you care about||presentations of work but focus on tangible||3|
|showdown||wild west||informal chance to sound off on ideas or projects||3|
|snack||rapid consumption of a treat||short and sweet exchange||3|
Synonyms are very loosely defined here as terms with similar meanings. Consider using any term that is aligned with the purpose of calling people together virtually or in person. Imagine lecture, lab, viewing or any term that means bring people together to do something. Meetings are no different but have really come to mean mostly negative opportunities to convene.
Implication is the first thing that pops into your mind when you see or hear the term.
Novel function is the sole and express purpose of the time allocated and need to bring people together. If you cannot think of a function for calling your team together, then you likely do not need to.
Relatedness is scored from 1 to 5 with 5 being closely aligned with the most likely purposes or functions of meetings and 1 is unrelated. Most terms here roughly approximate the traditional needs for a meeting but feel free to get radical. After all, office parties are really meetings that have the capacity to be fun or at least provide libation.